As any of us who have watched an episode of Dragon’s Den will know, to run a successful business it is imperative to know your figures.
If you are a mobile coffee / food vendor visiting as number of different locations each day then to make informed decisions regarding the development and maintenance of your business you need accurate sales data pertaining to each individual location / coffee stop.
To manage our own mobile coffee vans and support our franchisees we needed to record detailed site / coffee-stop specific statistics including the time spent at each site, the profit per minute made at each site and the time spent driving between each of the individual coffee stops.
This is why we designed RAPoS (Really Awesome Point-of-Sale).
End of Day & Historical Reporting
RAPoS generates a standard End-of-Day report at the end of each day’s trading providing overall trading information as well as detailed site / coffee-stop specific data which includes:
Total gross and net takings
Total profit (mark-up on items)
Average percentage mark-up on all goods sold
Average ‘profit made per minute’ for each site you stop at
Time spent at each coffee-stop and the driving times between each site
Total ‘serving time’ and total ‘driving time’ for the day
Total numbers of products sold - both for individual products and also defined product groups
In addition to this daily reporting function RAPoS also has a number of pre-designed historical reports that can be run for any date range.
Historical sales data can also be exported in csv format for interrogation within MS Excel for those of you with more advanced pc skills.
Accounting, HMRC & VAT
The other reason our franchisees require the EPoS Touch Screen Till system is to record accurate and easily accessible sales information for their bookkeeper / accountants and also to record accurate VAT data for HMRC.
Not all items sold on coffee vans are subject to VAT. ‘Standard rated’ items include coffees & hot drinks, confectionery, hot food and bottled drinks. ‘Zero rated’ items include most flapjacks and muffins, cakes, chilled sandwiches, salads, baguettes etc. Please visit the HMRC for detailed VAT rules.
The RAPoS system provides daily and historical VAT data that can be used by accountants and also presented to HMRC if/when you have your first VAT inspection.
If you or your accountant use Sage accounting software then you can use the upload file generated by RAPoS at the end of each trading day to upload all your sales data in to the software.
Hardware & Software
We supply the RAPoS software, the hardware to run it on and also manufacture a bespoke removable mounting bracket to affix the system within the coffee vans we build.
You are not required to use the hardware we supply and RAPoS can be run on almost any PC, laptop and tablets with a full Windows operating system. If you have a laptop or tablet that you would like use as your EPoS terminal then please email us it's full system information and we can advise if it is suitable.
“The fit out is that of an extremely high quality. I’d recommend any one considering going into this business to go and talk to Really Awesome Coffee”.